--- title: "Automation for Accounting Firms | Accounting Spain" description: "Automation for accounting and tax firms: multi-client invoice OCR, bank reconciliation, tax workflows and VeriFactu readiness." canonical_url: "https://www.accountingspain.com/en/automation-for-accounting-firms/" last_updated: "2026-09-08" --- [Home](/en/) / Automation for Accounting Firms New service available # Your firm, *more efficient* Automation designed for accounting and tax firms: multi-client invoice OCR, bank reconciliation, recurring tax workflows and VeriFactu readiness — so your team can focus on advice. Request initial diagnosis See what we automate +1,000h Saved per year on average 73% Error reduction 65% Less time on admin tasks 3 mo Average payback How it works ## A *continuous* workflow Each step connected to the next. The team only steps in for review and strategic decisions. automated_accounting_workflow Invoice intake (OCR + AI) Capture from email, Drive or scanner Done Automatic accounting classification 92% accuracy with no human input Done Smart bank reconciliation Matches transactions by amount, concept and history Auto Tax forms generated Modelo 303, 130, 111, 115 ready for review Auto DEHú and AEAT alerts in real time Continuous monitoring of e-notification mailboxes Live What we do ## What we *automate* We don't just sell software. We install, configure and run complete workflows tailored to Spanish and Canary Islands regulations, with AI integrated at every step. ### Invoice processing Smart OCR for any format — PDF, image, email. Automatic extraction of key tax data and direct posting into your accounting software. From 45 to 10 min per invoice ### Bank reconciliation Sync with all Spanish banks. AI matches transactions to invoices by date, concept and historical behaviour. Saves 8–12 hours per week ### Tax forms Automatic generation of quarterly and annual Spanish tax forms (Modelo 303, 390, 130, 111, 115, 200…). Compatible with AEAT and Canary Islands regulations (IGIC). −70% filing time ### E-notification monitoring 24/7 monitoring of AEAT, Social Security and DEHú electronic mailboxes. Instant alerts with computed response deadlines. Zero missed notifications ### Expense and receipt management Mobile receipt capture. Automatic categorisation by expense type, calculation of recoverable VAT or IGIC, and direct export to accounting. Eliminates paper completely ### Financial reporting Real-time dashboard with P&L, balance sheet, cashflow and key KPIs. Monthly reports auto-generated and sent to management or clients. Decisions with up-to-date data Technology ecosystem ## Tools we *integrate* We work with the most widely used accounting and tax software ecosystem in Spain. We don't replace what you already have — we boost it with AI. ### Holded Cloud ERP for SMEs. Accounting, CRM, inventory and projects integrated with AI. Recommended for SMEs ### Sage / a3innuva Market leader for professional firms. Full suite with AI for reconciliation and tax forms. Firms ### Anfix / Quipu Invoicing and accounting for self-employed and micro-SMEs. AI for OCR and categorisation. Self-employed ### Quaderno Ideal for freelancers with international clients. Calculates IGIC, VAT and country-specific taxes automatically. International ### Generative AI Claude / GPT-4o integrated into document review workflows, AEAT submissions and regulatory analysis. New 2026 ### Custom integrations We connect your system with AEAT, DEHú, banks and government portals via API. Custom Invoicing systems ## Verifactu and *e-invoicing* Adaptation dates in 2027 Corporation Tax taxpayers must have adapted invoicing systems before 1 January 2027; other affected taxpayers before 1 July 2027. We assess each client portfolio before defining the rollout. - Compliance assessment of your current system against Verifactu - Selection and implementation of the most suitable certified software - Configuration of B2B and public-administration workflows - Team training and accompaniment during the transition - Ongoing maintenance and updates as regulations evolve #### Digital compliance calendar VERI*FACTU — Corporation Tax taxpayers 1 Jan 2027 Upcoming VERI*FACTU — other affected taxpayers 1 Jul 2027 Upcoming B2B e-invoicing Jan 2027 Upcoming Self-employed digital invoicing Jan 2027 Upcoming Accounting Spain diagnosis Now Available Real impact ## What our clients *measure* We don't promise abstract efficiency. Documented metrics from companies and firms that have automated their accounting processes with AI in 2025–2026. 73% Reduction in accounting errors Source: Deloitte 2025 65% Less time spent on admin tasks Source: Deloitte 2025 +1,000*h* Hours saved per year on average Source: FindSkill.ai 2026 92% Accuracy in automated categorisation Source: Holded 2025 64% Of Spanish SMEs already use AI in finance Source: Sage Spain 2025 3 *mo* Typical return on investment Estimate based on hours saved Frequently asked questions ## What people *ask us* What is Verifactu and when is it mandatory? VERI*FACTU is the Spanish Tax Agency framework for invoicing systems. Taxpayers subject to Corporation Tax must have adapted systems before 1 January 2027; the remaining affected taxpayers before 1 July 2027. The applicable scope must be checked for each client. Do I need to switch accounting software to automate with AI? Not necessarily. We work with the most widely used Spanish ecosystem (Holded, Sage/a3innuva, Anfix, Quipu, Quaderno) and connect via API to the system you already use. We only recommend switching if your current software is obsolete or seriously limits automation. Which processes can you automate exactly? Invoice OCR processing, bank reconciliation, generation of Spanish tax forms (303, 130, 111, 115, 200, 390), 24/7 monitoring of DEHú, AEAT and Social Security mailboxes, mobile receipt capture, automated financial reporting and Verifactu compliance. Any repetitive workflow measurable in weekly hours is a candidate for automation. How long does it take to see a return on investment? Typical ROI is observed within 3 months. A company processing 200 invoices per month that goes from 45 to 10 minutes per invoice recovers the investment in the first quarter. We start by automating the highest-hour-consuming processes and expand from there. Does AI replace the advisor or complement them? It complements them. AI eliminates repetitive tasks — capture, classification, reconciliation, filing — so the advisor can focus on what truly adds value: tax planning, strategy, personalised attention and resolution of complex cases. The human factor remains critical. Get started ## How many hours *are you losing* every week? We carry out an initial diagnosis of your current processes and identify what can be automated, how much time can be gained, and which tools are needed. Request initial diagnosis [info@accountingspain.com](mailto:info@accountingspain.com) No long-term commitment Reply within 48h Personal advisor assigned 100% online Compatible with your software ## Let's talk about *your workflow* Tell us which repetitive processes are eating your hours and we'll get back to you within 48 hours with an initial assessment of your automation potential. [info@accountingspain.com](mailto:info@accountingspain.com) [+34 621 39 25 84](tel:+34621392584) Lanzarote, Canary Islands & all of Spain (online service) [ Message us on WhatsApp ](https://wa.me/34621392584?text=Hi%2C%20I%27m%20interested%20in%20AI%20automation%20for%20accounting.)